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US Healthcare Procurement & Vendor Coordinator - Remote (EST)

February 17, 2026

This a Full Remote job, the offer is available from: United States, South Africa

ISTA Personnel Solutions is a fast-growing BPO company providing dedicated operational support to U.S.-based healthcare teams. Unlike a recruitment agency, we act as an extension of our clients’ teams, delivering reliable, detail-driven support within healthcare operations.

We are seeking a Procurement & Vendor Coordinator to manage day-to-day purchasing and procurement workflows for U.S.-based healthcare facilities. This operational role is focused on administration, coordination, and accurate processing of purchase orders, invoices, and vendor-related tasks to ensure compliance and timeliness.

This role is ideal for candidates who are highly organised, process-focused, and comfortable following structured systems and approval frameworks. It is well-suited to someone who enjoys working behind the scenes, managing details, and keeping operations running smoothly in a fast-paced healthcare setting.

PLEASE NOTE:

Working Hours: Monday – Friday, 9:00 AM – 6:00 PM EST
(4:00 PM – 1:00 AM South African Time; subject to change due to daylight savings or operational requirements)
Work Environment: Fully remote
Public Holidays: Required to work on both South African and U.S. public holidays
(South African public holidays compensated in accordance with the BCEA)
Internet Requirement: Fixed fibre line with a minimum speed of 25 Mbps (upload & download) and a wired Ethernet connection
Power Backup: A reliable power backup solution is mandatory due to load shedding

Key Responsibilities

Capture, review, and process purchase requests in internal procurement systems
Verify orders for budget alignment and required approvals prior to processing
Coordinate with vendors and healthcare facilities regarding order status, deliveries, and timelines
Follow up on back orders and assist with sourcing approved non-catalogue items
Track rental and equipment items, ensuring timely returns
Process supplier invoices and accurately match them to purchase orders
Investigate invoice or order discrepancies and escalate issues where required
Maintain accurate records and documentation in line with internal procedures and compliance standards

Requirements

Previous experience in procurement administration, purchasing, order processing, or a similar operational role
Strong attention to detail and ability to follow structured processes and approval workflows
Comfortable managing purchase orders, supplier invoices, and internal approval systems
Proficient in Microsoft Office (Excel & Outlook)
Clear and professional communication with internal teams and external vendors
Experience in healthcare, finance, or compliance-driven environments is advantageous
Highly reliable, organised, and self-motivated professional, able to manage multiple priorities independently in a remote setting

If you are not contacted within 14 working days, please consider your application unsuccessful.

This offer from "iSTA Solutions" has been enriched by Jobgether.com and got a 75% flex score.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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5. HOW DO YOU PROCESS INFORMATION?

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Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...