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Special Events Coordinator

March 14, 2026

The City of Midlothian Parks and Recreation Department is dedicated to enriching the lives of its community members by providing a wide range of recreational programs, services, and special events throughout the year. As a municipality focused on enhancing quality of life, the department delivers well-organized community activities that promote health, wellness, social interaction, and cultural engagement. With a commitment to professional excellence and community service, the department actively collaborates with various local organizations and agencies to ensure successful event programming and inclusive participation for all residents. The Special Events Coordinator role is a vital position within the Parks and Recreation Department, responsible for orchestrating diverse special events that engage a broad spectrum of the community. Under general supervision, this coordinator develops, plans, promotes, implements, coordinates, and evaluates special events, ensuring they run smoothly, safely, and within budget guidelines. This role also facilitates permits for non-city events, working closely with external agencies including the Convention and Visitors Bureau and the Chamber of Commerce to secure the necessary cooperation and resources. The coordinator plays a leadership role by supervising staff and volunteers, delegating responsibilities, and monitoring performance for continuous improvement of event activities. The Special Events Coordinator must possess a strong background in event planning, public relations, and community programming. Typical duties include selecting and scheduling vendors and entertainment, enforcing safety regulations, managing finances surrounding events, and securing sponsorships and donations. Additionally, this role requires active participation in public forums such as City Council and Park Board meetings to communicate and advocate for event needs and enhancements. Candidates should expect a dynamic work environment that ranges from office-based planning to on-site event management, occasionally involving exposure to outdoor elements and physical activity including lifting and prolonged standing. The position demands flexibility, including availability for weekends, holidays, and special events. This is a salaried role with a starting hiring range of $62,672.06 to $76,773.28, reflecting the department's recognition of the skill and commitment required to successfully manage community recreational events.

Bachelor's degree from an accredited college or university in parks and recreation, event planning, or related field
Minimum of three years of related recreation event planning or programming experience
Valid driver's license with acceptable driving record as per City standards
Availability to work flexible schedule including weekends, holidays, and special events
Ability to perform physical tasks including lifting up to 50 lbs and standing for prolonged periods
Ability to communicate clearly and effectively both orally and in writing
Ability to follow safety practices and instructions
Ability to work independently with a high level of discretion
Ability to supervise staff and volunteers effectively

OysterLink supports hiring across hospitality industries.

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1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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