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Secretary/Receptionist
Job Overview
We are seeking a professional and organized Secretary/Receptionist to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and managing administrative tasks efficiently. The ideal candidate will be proficient in office management, possess excellent communication skills, and have experience with various office software and systems. Bilingual abilities are a plus to effectively serve diverse clients and staff. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
Responsibilities
- Greet visitors and clients at the front desk with professionalism and courtesy
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Schedule appointments, manage calendars, and coordinate meetings using Google Workspace or Microsoft Office tools
- Perform data entry, maintain filing systems, and handle document proofreading to ensure accuracy
- Utilize QuickBooks for basic bookkeeping tasks and financial record keeping
- Provide customer support via phone, email, or in person, ensuring high levels of customer satisfaction
- Assist with office management duties such as ordering supplies, organizing files, and maintaining office cleanliness
- Support administrative functions including typing correspondence, managing appointments, and handling mail
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong computer literacy with excellent typing speed and accuracy
- Experience with office management systems like QuickBooks is preferred
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills with professional phone etiquette; bilingual abilities are a plus
- Previous clerical or administrative experience in an office setting is desirable
- Ability to handle sensitive information discreetly and maintain confidentiality
- Attention to detail for proofreading documents and managing data entry tasks
- Time management skills to prioritize tasks efficiently
- Experience as a medical or dental receptionist or personal assistant is advantageous but not required
Job Type: Contract
Pay: $10.00 - $12.00 per hour
Work Location: In person
