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Remote Executive Assistant (Part-Time with Growth Potential)

March 11, 2026

Job description:

Strategic Executive Assistant Needed

Are you a proactive EA who thrives on initiating change, adapting on the fly, and keeping a fast-paced visionary client grounded? If you bring at least 3 years of direct executive support experience, we’re looking for someone just like you.

This is more than a task-ticking role, it’s about strategic partnership, leading the client, and driving action with confidence and clarity.

What This Role Is

Part-time (starts around 12 hours/week with potential to grow, if desired)
Remote, with flexibility and autonomy
Support a high-level entrepreneur who moves fast and thinks big
Be the anchor, the air traffic controller, and the strategic thought partner to help bring clarity, structure, and execution

How You’ll Show Up

The ideal EA for this role:

Leads the client: confidently drives priorities and keeps things moving even when all the details aren’t available
Is highly organized and structured, with strong systems for keeping tasks, projects, and priorities on track
Thinks ahead and stays one step ahead of leadership needs
Is proactive and initiative-driven, anticipating needs and taking action without waiting for direction
Is detail-oriented and precise, ensuring nothing falls through the cracks
Is a strong communicator across multiple channels (email, messaging platforms, phone, etc.)
Builds trust quickly and shows up with confidence and professionalism when interacting with clients and stakeholders
Is a collaborative team player who supports shared goals and works well with others
Is tech-savvy, with the ability to quickly learn and navigate new platforms and systems
Loves to initiate, innovate, improvise, and refine systems over time

Hard Skills

Calendar management: Complex scheduling across multiple time zones
Email management: Prioritizing, drafting, flagging, delegating
Meeting prep + follow-up: Notes, agendas, and task tracking
CRM support: Updating contacts, tracking pipeline activity (HubSpot, Salesforce, etc.)
Project management tools: ClickUp, Asana, Trello, Monday
File + doc organization: Google Drive, Dropbox, OneDrive
Tech-savvy & love of AI: Fast adopter of new tools + using AI
Document formatting: Microsoft Office, Google Workspace
Basic systems + SOP creation to streamline recurring work

Soft Skills

Quick thinker
Can process information quickly and take next steps - without over thinking or waiting for things to be perfect before taking action
Relational yet results-driven
Comfortable setting boundaries and prioritizing
Excellent written + verbal communication
Decisive, intuitive, and calm under pressure
Self-managing + solutions-oriented

Tools & Platforms

You should be comfortable using (or ramping up quickly on):

G-Suite & Microsoft Office
Slack, Zoom, Teams
AI tools: ChatGPT, Notion AI, or similar
CRM: HubSpot, Salesforce, Pipedrive
Project/task tools: Asana, Trello, ClickUp, Monday
Scheduling: Calendly, Doodle
File storage: Google Drive, Dropbox, OneDrive
Comms & automation: Loom, Canva, Mailchimp

This role is perfect for someone who thrives on innovating, taking initiative and can anticipate needs before they arise - staying one step ahead.

Sound Like You?

This is an opportunity-filled role for someone who’s excited to work at the intersection of strategy and support. If you're ready to grow alongside a driven entrepreneur and make a meaningful impact - we want to hear from you.

*Please note this is a fully remote position*

*Indeed is not monitored daily. To expedite the process, please apply directly on our website here:

**Unfortunately, at this time, we are unable to accept any resumes from candidates residing in the states of California, Montana, Pennsylvania, Washington, New York, New Jersey, and any country outside of the United States.

Job Type: Contract

Pay: From $27.00 per hour

Benefits:

Flexible schedule
Referral program

Schedule:

Day shift
Monday to Friday
No weekends

Work Location: Remote

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...