Receptionist and Scheduler

Overview
We are seeking a dynamic and highly organized Scheduler to join our team! In this vital role, you will coordinate appointments, manage calendars, and ensure smooth daily operations across various departments. Your proactive approach and excellent communication skills will keep our office running efficiently, supporting both staff and clients with professionalism and enthusiasm. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational talents will shine.

Responsibilities

  • Schedule appointments, meetings, and procedures with precision, ensuring optimal use of time and resources
  • Manage multiple calendars using computer software such as Microsoft Office and Google Workspace to coordinate staff availability and client needs
  • Answer multi-line phone systems promptly, providing exceptional customer service with proper phone etiquette
  • Maintain accurate records through data entry, filing, proofreading, and updating scheduling logs
  • Assist with front desk duties, including greeting visitors, handling inquiries, and supporting office management tasks
  • Support administrative functions such as bookkeeping using QuickBooks or similar software, and assist with basic office management responsibilities
  • Prioritize tasks effectively to meet deadlines while maintaining high-quality service delivery

Qualifications

  • Proven experience in office management, clerical work, or administrative support roles with a focus on scheduling or calendar management
  • Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general computer literacy
  • Excellent organizational skills with keen attention to detail and the ability to multitask efficiently
  • Bilingual abilities are a plus to serve diverse clientele effectively
  • Previous experience as a dental or medical receptionist or personal assistant is highly desirable
  • Familiarity with multi-line phone systems, phone etiquette, data entry, filing, proofreading, and customer support practices
  • Demonstrated ability to manage time effectively in a fast-paced environment while maintaining professionalism

Join us as a Scheduler and become an essential part of a vibrant team dedicated to delivering exceptional service! Your organizational expertise will help us operate seamlessly while providing outstanding support to our clients and staff alike.

Pay: $20.00 - $25.00 per hour

Benefits:

  • Paid time off

Work Location: In person

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1. HOW DO YOU PLAN YOUR DAY?

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...