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Personal Assistant/ Executive Assistant - Virtual
This a Full Remote job, the offer is available from: Anywhere
This is a remote position.
- Providing ‘day to day’ assistance and support to the CEO; coordinating correspondence, proactive/accurate management of diaries, Video Conferencing and other calls, emails, arranging, tracking, and monitoring meeting actions
- Managing tasks assigned by the CEO to his team members and ensuring completion by following up with team members
- Create posts using Canva or similar platform and share on social media management for CEO when required (usually we preprogram using Hootsuite)
- Organizing and attending Directors Meetings, to include preparation of agendas and other documentation to support these meetings
- Provide administrative support across various Strategic Projects to the Directors monitoring workstreams deliverables
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Playing a key role in providing input to business decisions offering an impartial sounding board with a great understanding of all the departments and how they interact with one another
- Travel research, trouble arrangements, itinerary preparation, air tickets and train tickets reservation.
- Ability to translate business requirements and prioritize activities to support the Directors in meeting their business objectives
- Collating monthly reports and other strategic information required by the Directors
- Own all travel management; coordinating and booking international travel requirements to include trains, flights, cars, and accommodation for the CEO
- Preparing reports, presentations and data analysis
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Ad-hoc administrative support to the company secretarial team as required
Requirements
Essential Skills, Knowledge & Experience
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Degree in Business Management, Human Resources or relevant field
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Minimum 3 - 5 years of experience
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Training as a secretary
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Previous work experience in the UAE is an added advantage
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Experience with using Asana, Canva, Accounting systems such as Xero, Excel, Gmail, Google, Google Suite, Drive
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Experience on these specifically google travels, air BNB, Booking.com and all the other platforms.
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Basic knowledge of Hootsuite and Canva and Instagram.
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Proven admin experience
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Excellent communication skills, fluency in English, professional and friendly phone etiquette
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Exemplary planning and time management skills
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Exceptional organizational and multitasking skills
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Ability to work well under pressure and meet deadlines
Personal Attributes
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Must be accountable with a strong work ethic, a sense of urgency and ownership, and be able to work effectively both independently and as part of a team
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Data driven, highly organized, and detailed oriented
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Able to deliver as efficiently as possible without compromising quality or the customer experience
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First class communicator with an ability to engage sales teams, operational teams and customer stakeholders up to a senior level with confidence.
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Efficient in approach, developing optimized and simple working methods and processes with a keen eye for detail
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Continually improving, caring about quality, and delivering customer value
Benefits
Work Environment
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General Work Hours: 45 hours a week with mandatory weekend availability if needed.
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Remuneration: Gross Salary Up to LKR 200,000/-
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Location: Remote WFH + Occasional Meets at our Colombo 05 office
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Benefits: Paid leave, career upskilling opportunities, eLearning courses
Salary: Remuneration: Gross Up to LKR 200,000/-This offer from "Levein Group" has been enriched by Jobgether.com and got a 85% flex score.