Personal Assistant/ Executive Assistant - Virtual

This a Full Remote job, the offer is available from: Anywhere

This is a remote position.

Summary of the role
The Personal Assistant/ Executive Assistant - Virtual, will be responsible for providing comprehensive support to the [CEO, Director, etc.], managing office systems and supervising staff. This role requires exceptional organizational skills, the ability to handle confidential information, and the capacity to manage multiple tasks simultaneously.

Responsibilities
  • Providing ‘day to day’ assistance and support to the CEO; coordinating correspondence, proactive/accurate management of diaries, Video Conferencing and other calls, emails, arranging, tracking, and monitoring meeting actions
  • Managing tasks assigned by the CEO to his team members and ensuring completion by following up with team members
  • Create posts using Canva or similar platform and share on social media management for CEO when required (usually we preprogram using Hootsuite)
  • Organizing and attending Directors Meetings, to include preparation of agendas and other documentation to support these meetings
  • Provide administrative support across various Strategic Projects to the Directors monitoring workstreams deliverables
  • Playing a key role in providing input to business decisions offering an impartial sounding board with a great understanding of all the departments and how they interact with one another
  • Travel research, trouble arrangements, itinerary preparation, air tickets and train tickets reservation.
  • Ability to translate business requirements and prioritize activities to support the Directors in meeting their business objectives
  • Collating monthly reports and other strategic information required by the Directors
  • Own all travel management; coordinating and booking international travel requirements to include trains, flights, cars, and accommodation for the CEO
  • Preparing reports, presentations and data analysis
  • Ad-hoc administrative support to the company secretarial team as required


Requirements

Essential Skills, Knowledge & Experience

  • Degree in Business Management, Human Resources or relevant field
  • Minimum 3 - 5 years of experience
  • Training as a secretary
  • Previous work experience in the UAE is an added advantage
  • Experience with using Asana, Canva, Accounting systems such as Xero, Excel, Gmail, Google, Google Suite, Drive
  • Experience on these specifically google travels, air BNB, Booking.com and all the other platforms.​
  • Basic knowledge of Hootsuite and Canva and Instagram.
  • Proven admin experience
  • Excellent communication skills, fluency in English, professional and friendly phone etiquette
  • Exemplary planning and time management skills
  • Exceptional organizational and multitasking skills
  • Ability to work well under pressure and meet deadlines

Personal Attributes

  • Must be accountable with a strong work ethic, a sense of urgency and ownership, and be able to work effectively both independently and as part of a team
  • Data driven, highly organized, and detailed oriented
  • Able to deliver as efficiently as possible without compromising quality or the customer experience
  • First class communicator with an ability to engage sales teams, operational teams and customer stakeholders up to a senior level with confidence.
  • Efficient in approach, developing optimized and simple working methods and processes with a keen eye for detail
  • Continually improving, caring about quality, and delivering customer value


Benefits

Work Environment 

  • General Work Hours: 45 hours a week with mandatory weekend availability if needed.
  • Remuneration: Gross Salary Up to LKR 200,000/- 
  • Location: Remote WFH + Occasional Meets at our Colombo 05 office
  • Benefits: Paid leave, career upskilling opportunities, eLearning courses



Salary: Remuneration: Gross Up to LKR 200,000/-This offer from "Levein Group" has been enriched by Jobgether.com and got a 85% flex score.
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