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Part-time Office Coordinator

March 14, 2026

Title:Part-time Office CoordinatorID:26 AUS OCLocation:Austin, TXDepartment:Administrative Cline Design is a multi-disciplinary firm specializing in Architecture, Interior Architecture, Landscape Architecture, and Planning. Our busy Austin office is seeking a part-time Office Coordinator to become an integral part of their team as they continue to grow. This position is currently part-time at 20 hours per week with the potential to grow as the firm does. There is some flexibility with the right candidate, but our preferred hours are: 9:00 AM to 2:00 PM Monday - Thursday Daily Office Responsibilities <ul><li>Answer, screen, and direct incoming telephone calls and incoming clients and guests</li><li>Maintain all front desk related activities including conference rooms reservations, birthday and tenure calendars </li><li>Ensure cleanliness of lobby, front desk, café/kitchen, and conference rooms</li><li>Prepare and/or assist with outgoing overnight packages, sign for deliveries, meter outgoing mail, and distribute incoming mail and deliveries</li><li>Manage office supply inventories, submit office supply orders, and put away office supplies </li><li>Coordinate in-office breakfast/lunch meetings</li><li>Plan/assist with in-house and off-site events such as annual firm celebrations, after work events, lunch and learns, etc.</li><li>Prepare and present monthly birthday celebrations</li><li>Maintain weekly kitchen duty schedule and ensure staff is complying with the kitchen duty responsibilities</li><li>Provide administrative assistance including, but not limited to, assistance with typing assignments, field reports, punch lists, updates of template documents, organization of project files and materials, filing/scanning, </li><li>Scheduling group meetings, maintaining calendars, and coordinating travel arrangements</li><li>Ensure a safe and clean office environment and arrange necessary repairs/maintenance</li><li>Liaise with facility management vendors including cleaning, alarm services, and public utilities (recycling, electric, waste management)</li><li>Assist with contract and price negotiations with office vendors and service providers </li><li>Identify opportunities for process and office improvements, and implement new systems if necessary</li><li>Assist with developing and ensuring proper implementation of office policies and procedures</li><li>Coordinate with the IT Department on office equipment needs, Basic IT support including setting up workstations, and working with the IT department to troubleshoot minor IT issues</li><li>Employee Onboarding/Offboarding Tasks</li><li>Work with Accounting, Marketing, HR, and Admin staff regarding a variety of tasks</li><li>Perform other duties that may be assigned from time to time </li></ul>Requirements <ul><li>2+ years professional experience </li><li>Proven administrative or assistant experience</li><li>Knowledge of office responsibilities, systems, and procedures</li><li>Excellent time management skills and ability to multi-task and prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li><li>Knowledge of clerical practices and procedures</li><li>Ability to lift and carry heavy samples & office supplies – up to 25 lbs.</li><li>Notary Public a plus </li></ul>Cline Design is an Equal Opportunity Employer and participant in the Federal E-Verify program. All applicants must be authorized to work in the US. Cline Design does not sponsor applicants for employment-based visas.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...