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Office Coordinator (Part-time, On-Site)

March 11, 2026

Position Title: Office Coordinator (Part-Time, On-Site)

Location: Glen Rock, NJ (Part-time onsite position)

What You’ll Do

The Office Administrator (Part-Time, On-Site) plays a key role in ensuring the smooth daily operations of the workplace while supporting executive administrative needs. This position provides onsite support for visitors, employees, and office functions, manages essential office processes such as supplies, workspace coordination, and assists with building access, mail distribution, and company vehicle administration. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced environment and enjoys being a central point of contact within the office.

Key Responsibilities

Office Administration

Welcome and assist office visitors, maintaining a professional and inviting environment.
Order and maintain office supplies, ensuring proper stock levels.
Clean and maintain the office coffee machine daily and order milk weekly.
Receive, sort, and distribute daily mail and deliveries; scan mail for employees based in other office locations.
Oversee the company’s shared email inbox, ensuring timely review, response, and/or distribution of inquiries.
Schedule and prepare conference rooms for meetings as needed.
Maintain the office seating chart, prepare workspaces for new employees, and create name tags as needed.
Coordinate holiday office decorations and seasonal office needs.
May need to provide assistance for Chairman and CEO when in the office
Order business cards for the leadership team as needed.
Support special projects as assigned.

Building & Office Access Management

Request, issue, and track access cards for employees.
Manage replacements, deactivate lost cards, and maintain accurate access records.

Company Vehicles Support

Serve as the primary point of contact for company vehicle deliveries to the office.
Act as a key holder for company vehicles based in the Glen Rock, NJ office.
Occasionally distribute vehicle-related documents (registrations, plates, insurance cards).

Essential Skills, Experience & Education Requirements

1–3 years of experience in office administration or similar roles.
Strong communication and customer-service skills.
Excellent organization and multitasking abilities.
High attention to detail and accuracy.
Proficient in Microsoft Office.
Ability to handle confidential information with professionalism.
Able to sit for an extended period of time; occasionally bend, twist, lift and carry at least 10 pounds.
Use of keyboard, mouse, and phone.
Reliable transportation to work in-office and support work-related tasks.
Consistent availability during the scheduled work hours.

Work Environment and Schedule

Part-time onsite position working 20–25 hours per week.
Preferred schedule: 4–5 hours per day, Monday–Friday, between 9:00am - 3:00pm window.
Some flexibility may be required for executive meetings, visitors, or office events.

Regular interaction with employees, executives, visitors, vendors, and delivery personnel.

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, the job responsibilities may change at any time as necessitated by business needs.

What We Do

At Applegreen, we Refresh Travelers on their Journey…. Applegreen USA operates over 80 travel plazas across the Northeast and Midwest that provide convenience, comfort, retail, and an extensive range of delicious food options such as Auntie Anne’s, Burger King, Chick-fil-A, Cinnabon, Dunkin Donuts, Panda Express, Panera, Popeyes, Pret, Shake Shack, Starbucks, and many more.

Our Core Values

Our Core Values are what we stand for. They guide and motivate our attitudes and behaviors to our customers, our suppliers, our business partners, and each other.

Our customers and communities are at the heart of everything we do.

We value and develop our people.

We are driven by pace, passion and performance.

We seek opportunities and embrace change.

Benefits

Sick leave up to 5 Flex Time days (40 hours) per year
Earned Wage Access – Pay on Demand
Employee Referral Bonus
Pet Insurance
Employee Assistance Program

Applicants must be authorized to work in the United States for any employer. Sponsorship is not available for this position.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...