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Internal - HR Assistant (Part-time) at WeAssist.io

March 14, 2026

This a Full Remote job, the offer is available from: Philippines

Hiring: Part-time - HR Assistant - Remote - $3,600 to $4,800/yr

🌟 About us, WeAssist, the hiring team 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the HR Assistant 📝

👋 Onboarding & Offboarding

📊 HR Systems, Tools & Data Management

🏥 Benefits & Insurance Administration

💬 Employee & Client Communication

⏱ PTO, Timekeeping & Reporting

💻 Company Property Monitoring

⚒️ Key Qualifications of the HR Assistant 📝

🔍 Proven experience in HR administration, people operations, or operations support

📊 Exceptionally detail-oriented with a strong track record of data accuracy

🧩 Able to work independently, prioritize recurring tasks, and follow through without reminders

🔐 Trusted with sensitive employee and client information; discretion is non-negotiable

💻 Confident using Google Workspace, spreadsheets, and internal dashboards

✍️ Clear, professional written communication skills

⏱ Hands-on experience with time-tracking or monitoring tools (e.g., Hubstaff, Teramind) (Nice-to-have)

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are We Hiring an HR Assistant?

Our team is hiring an HR Assistant to support the HR Director by taking ownership of day-to-day people operations and administrative HR workflows. This role exists to reduce manual oversight, maintain clean and reliable HR data, and execute recurring HR workflows with precision and consistency. You’ll be the go-to person for onboarding, offboarding, benefits coordination, HR tracking, and routine HR communications—making a real impact on how smoothly the organization runs.

If you're someone who takes pride in clean systems, timely execution, and being trusted with critical HR processes, you’ll thrive in this role. 🚀

Responsibilities of the HR Assistant:

Your responsibilities include:

👋 Onboarding & Offboarding
- Send orientation calendar invites and coordinate onboarding timelines
- Create and manage individual team member folders in Google Drive
- Upload, organize, and track all onboarding documentation
- Follow up on missing or pending onboarding requirements
- Assign VPN licenses and coordinate system access
- Schedule offboarding calls and ensure all exit steps are completed
- Remove system and VPN access for separated team members
📊 HR Systems, Tools & Data Management
- Maintain HR trackers, dashboards, and internal spreadsheets
- Ensure data accuracy across HR systems, PTO tracking, benefits, and reports
- Verify updates are completed correctly and in the proper sequence
- Identify inefficiencies and assist with process improvements or automation
🏥 Benefits & Insurance Administration
- Monitor benefits eligibility after probationary periods
- Send enrollment forms to eligible team members
- Submit completed forms to the insurance provider
- Validate Statements of Account for accuracy
💬 Employee & Client Communication
- Act as an HR point of contact for team members, clients, and internal teams
- Respond to routine HR inquiries and escalate when needed
- Assist with pay increase requests by organizing and tracking documentation
⏱ PTO, Timekeeping & Reporting
- Maintain client-specific PTO policy records
- Track and update PTO usage in monitoring sheets
- Generate Hubstaff and Teramind reports
- Prepare weekly internal updates (new hires, birthdays, anniversaries)
- Coordinate with Client Success on missing or incorrect time entries
💻 Company Property Monitoring
- Facilitate client requests for company-issued equipment
- Source suppliers and submit options for approval
- Prepare and send Company Property Agreements
- Maintain accurate company property tracking summaries

🏡 Get To Know WeAssist!

(Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best! ✨

Company Culture and Core Values:

At WeAssist, we move fast, think big, and create lasting impact. 🚀 We’re more than just a recruiting firm—we’re a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you’ll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world. 🌍✨

Our core values include:

🧭 Integrity – Do the Right Thing, Always
- Even when no one’s watching, we lead with honesty, character, and trust.
🎯 Expectation – Set the Target Early
- We align from the start—no guessing games. Clarity creates confidence.
🔁 Reiteration – Say It Back, Get It Right
- We confirm understanding by repeating what we heard. Listening is a two-way street.
🧱 Major Ownership – Being 1% Better Every Time
- No blaming, no excuses. We take full responsibility and ask, “What can I do better?”
🔍 Radical Transparency – Keep It Real
- We speak with openness and honesty.
🚀 Proactive Effort – Stay Ahead of the Game
- We don’t wait for fires—we prevent them. Anticipate, act, exceed.
🗣️ Communication – Listen First, Speak with Clarity
- We listen to understand, not just to reply. The clearer we are, the stronger we move!
🧑‍💼 We Talk About Projects, Not People – No Gossip Zone
- We go directly to the source. Discuss issues, not individuals—unless it’s for solutions.
🧠 Be Curious – Ask, Learn, Level Up
- Curiosity drives growth. We ask smart questions and never stop learning.
🧊 Emotional Regulation – Keep Cool Under Pressure
- We stay calm, think clearly, and lead with emotional maturity—especially when it’s tough.
🏅 A-Player Mentality – Results Over Excuses
- We get things done. Whatever it takes to win with integrity, we’re in.
➕ One More Mindset – Because It Matters to Someone
- One more call. One more check-in. One more push. Every extra effort counts.

Join a team that values growth, action, and real impact—where what you do truly matters! 🎉

What’s in it for you? 😏

Joining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

🌱 Endless Growth Opportunities – Your role evolves with you—take on more responsibility and leadership as you grow!
💰 Great Starting Salary – Competitive compensation to reward your contributions.
🎉 13th Month Bonus – Because we appreciate your hard work and dedication. Wild, right? 🤯
🏆 Performance-Based Raises, Bonuses & Prizes – Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!
👨‍⚕️ Health, Dental, and Mental Health Insurance – Comprehensive coverage to take care of you inside and out.
💡 Proactive, Collaborative, Supportive, and Forward-Thinking Environment – Work on innovative projects that push boundaries alongside passionate leaders who value your input!
🌴 Permanent Remote Set-Up – Your office is wherever you want it—whether that's your couch, bed, or hammock!

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our journey to success!

Specifics:

Time
- Full Time, 4:00 to 8:00am PHT
  - Can eventually transition to Full-time work
- This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
  - Clean background
  - Good camera
  - Good microphone
  - Strong wifi

Tech Stack
- G-Suite (Google Doc, Google Sheets, Google Drive)
- Slack
- HR Tracking Software
- HubStaff / Teramind (Nice-to-have)
Compensation
- $3,600 to $4,800/yr

This offer from "WeAssist.io" has been enriched by Jobgether.com and got a 74% flex score.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...