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Grants Administrators - Level II and III

March 14, 2026

The Space Telescope Science Institute (STScI), operated by the Association of Universities for Research in Astronomy (AURA), is NASA’s science operations center for missions including the Hubble (HST) and James Webb (JWST) Space Telescopes. STScI leads observation planning, data analysis, public engagement, and data archiving for flagship missions. Our staff spans astronomy, engineering, education, IT, communications, and administration—working together to bring space science to the world. HRC0013055 STScI seeks a Grants Administrator II and a Grants Administrator III. As a member of our team, you will apply the HST and JWST program policies, procedures, and regulations, including the Uniform Guidance (2CFR200), to award and manage NASA-funded research grants to grant recipients. These positions support hybrid work and are currently work from home with onsite as required occasionally. Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC & WV). The posted salary range represents a general guideline; however, STScI considers a number of factors when determining salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions. <ul> <li> The annual salary range for a Grants Administrator II (3+ years federal research grants administration experience) $71-78,000.</li> <li>The annual salary for a Grants Administrator III (5+ years federal research grants administration experience) is $84-93,000.</li> </ul> Responsibilities Include: <ul> <li>Execute all grant activities in all phases of the grant life-cycle, including pre-award reviews, post-award administration and monitoring, and closeout.</li> <li>Work with investigators and research administration staff at institutions to assist with pre-award and proposal questions, evaluate eligibility, and determine cost allowability.</li> <li>Provide support and training to institutions related to the application of the STScI General Grant Provisions and using the Space Telescope Grants Management System (STGMS).</li> <li>Review business, financial, administrative, and management policies and practices to evaluate risks posed by recipient institutions. Based on your evaluation, you will identify and recommend appropriate levels of recipient monitoring to the Grants Administration management team.</li> <li>Work with the management team to improve processes and respond to customer requests.</li> <li>The Grants Administrator III will research federal law and grant provisions to evaluate and resolve non-routine requests with limited supervision and direction.</li> <li>These positions require occasional availability outside of business core hours and weekends to complete special assignments or to provide support to recipients in Central, Mountain, and Pacific time zones. Occasional travel may be required.</li> </ul> Qualifications: You must possess a Bachelor’s degree along with the following skills and abilities: <ul> <li>A commitment to excellence, customer service and attention to detail.</li> <li>Excellent time management skills including the ability to coordinate, plan, and prioritize multiple ongoing tasks or lead assigned projects to meet stated objectives and deadlines.</li> <li>A positive outlook and desire to support harmonious, respectful, and collaborative working relationships with co-workers, scientists, institutions, and government agencies.</li> <li>An aptitude for using software tools, with a strong proficiency in MS Office, including Excel, Word, and Outlook.</li> </ul> Additional Grants Administrator III qualifications: <ul> <li>Experience evaluating recipient risk, and establishing appropriate subrecipient monitoring practices.</li> </ul> <ul> <li>Experience evaluating recipient eligibility for federal awards and sub-recipient management in all phases of the grant life-cycle (pre-award, post award and closeout.)</li> </ul> Substitution of additional relevant education or experience for stated qualifications may be considered. <a>Our excellent benefits include:</a> <ul> <li>Employer retirement contribution – direct contribution of 10% of your salary from your first day</li> <li>24 days of vacation accrued annually, 10 paid holidays, 12 days sick leave</li> <li>Comprehensive medical/dental/vision/prescription plans, and more!</li> </ul> TO APPLY: <a>Apply here</a> by uploading a resume and completing an online application. Applications received by February 22, 2026 will receive full consideration. Applications received after this date will be considered until the position is filled. Individuals needing assistance with the employment process can contact us at <a>careers@stsci.edu.</a> Ref: HRC0013055 #LIHYBRID

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...