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Executive Office Administrator

March 14, 2026

Salary: $48,168.00 - $86,195.00 Annually Location : Greensboro, NC Job Type: Active Full-Time Job Number: 04948 Department: Executive Opening Date: 07/22/2025 Closing Date: 8/7/2025 11:56 AM Eastern Description Support Leadership. Serve the Community. Make an Impact. The City of Greensboro is seeking a highly skilled and service-oriented Executive Office Administrator to provide exceptional administrative support to senior executives and administrators within the City Manager\'s Office. This role is ideal for a professional who thrives in a fast-paced, high-responsibility environment and is committed to excellence in public service. Compensation and Benefits: Estimated Hiring Salary Range: $48,168.00 - $63,379.00 Full Salary Range: $48,168.00 - $86,195.00 Annually Benefits: The City of Greensboro offers an outstanding benefits package that supports your well-being. Learn more Work Schedule:Monday-Friday; 8:00 am - 5:00 pm Why You\'ll Love Working With Us:<ul><li>Mission-Driven Work: Join a team of professionals who are passionate about making a meaningful difference in the Greensboro community.</li><li>Inclusive Culture: Be part of a workplace that values integrity, innovation, and inclusion in everything we do.</li><li>Professional Growth: Take advantage of training, development opportunities, and clear pathways for career advancement. t plans, paid time off, and more.</li><li>Legacy and Innovation: Work in a culture that respects tradition while embracing forward-thinking ideas that shape the city\'s future.</li></ul>About the Role: As the Executive Office Administrator, you\'ll play a central role in ensuring the smooth and professional operation of the City Manager\'s Office. You\'ll be responsible for managing and organizing the calendars of the Assistant City Managers, skillfully balancing priorities and anticipating scheduling conflicts. In addition to overseeing complex scheduling, you\'ll coordinate all travel arrangements for the Assistant City Managers-from booking logistics to reconciling travel expenses-ensuring everything is timely, accurate, and aligned with City policy. Strong organizational skills, with the ability to manage time effectively, coordinate projects, prioritize tasks, and meet deadlines independently; Proficiency in maintaining confidentiality, managing sensitive communications, and operating with sound judgment under pressure; Effective verbal and written communication skills and the ability to maintain professional composure in fast-paced environments. In this role, you\'ll serve as the Benefits Assistant Coordinator for the Executive and Legislative Department and act as the department liaison with Human Resources and, Kronos timekeeping systems. At every turn, your ability to maintain confidentiality, foster positive relationships, and prioritize efficiency will ensure that the City Manager\'s Office runs smoothly and continues to serve the residents of Greensboro with excellence. Join the City of Greensboro and Make a Difference: If you\'re ready to apply your administrative expertise in a role that supports citywide leadership, public-service excellence, and drives meaningful community impact, we encourage you to apply today! Qualifications Minimum Qualifications: <ul><li>High School Diploma or GED, and 4+ years of progressively responsible administrative support experience. <ul><li>OR designation as a Certified Professional Secretary (CPS) by the International Association of Administrative Professionals (IAAP), which may substitute for education and experience requirements. </li></ul></li><li>Demonstrated experience working with the public, elected officials, and/or senior leadership in a professional setting</li><li>.Experience with executive calendar scheduling, travel coordination, and multi-line phone systems, fax/copier/printer operation</li><li>Intermediate to advanced proficiency in Microsoft Office Suite</li><li>Face-to-face and phone customer service experience in a professional office setting</li></ul> Preferred Qualifications: <ul><li>Associate\'s Degree in Business Administration, Public Administration, or related field</li><li>Working knowledge of local government structure, municipal operations, and policies, especially as they relate to the City Manager\'s Office and other administrative departments. </li><li>Prior experience supporting high-level government officials or executive leadership level</li><li>Notary Public commission</li></ul> 01 Do you have an Associate\'s degree or higher in Business Administration, Public Administration, or a related field?**Degree must also be reflected in the Education section of your employment application.** <ul> <li>Yes</li> <li>No</li> </ul> 02 What is your highest level of Education? Please select Not Applicable if you do not possess a high school diploma or GED.All Education/Degrees must also be reflected in the Education section of your employment application. <ul> <li>Not Applicable</li> <li>Some High School Education</li> <li>High School Diploma / GED</li> <li>Some College</li> <li>Associates Degree</li> <li>Bachelors Degree</li> <li>Masters Degree</li> <li>Doctorate</li> <li>Juris Doctorate</li> </ul> 03 Are you a Certified Professional Secretary (CPS) by the International Association of Administrative Professionals (IAAP)?*** Certifications \"MUST\" also be reflected in the duties/work section or misc. information of the application. *** <ul> <li>Yes</li> <li>No</li> </ul> 04 Which of the following best describe your proficiency with Microsoft Office Products? <ul> <li>Basic</li> <li>Intermediate</li> <li>Advanced</li> <li>Subject Matter Expert</li> <li>None</li> </ul> 05 Please choose the appropriate amount of progressively responsible administrative support experience you have.*** Experience must also be reflected in the duties/work section of the application. *** <ul> <li>No experience</li> <li>Less than 1 year</li> <li>1-3 years of experience but less than 4 years experience</li> <li>4-6 years of experience, but less than 7 years of experience</li> <li>7-9 years of experience, but less than 10 years of experience.</li> <li>10-15 years of experience, but less than 15 years of experience.</li> <li>15 or more years of experience</li> </ul> 06 Clearly describe your progressively responsible administrative support experience you have. ** If \"No experience,\" please type \"Not Applicable\" or N/A in the designated area. **Incomplete answers will not be processed; experience must also be clearly stated in the Employment / Work History section of your employment application. ** 07 How many years of demonstrated experience working with the public, elected officials, and/or senior leadership in a professional setting?*** Experience must also be reflected in the duties/work section of the application. *** <ul> <li>No experience</li> <li>Less than 1 year of experience</li> <li>1-3 years of experience, but less than 4 years of experience.</li> <li>4-6 years of experience, but less than 7 years of experience</li> <li>7-9 years of experience, but less than 10 years of experience</li> <li>10 or more years of experience</li> </ul> 08 Clearly describe your demonstrated experience working with the public, elected officials, and/or senior leadership in a professional setting.** If \"No experience,\" please type \"Not Applicable\" or N/A in the designated area. **Incomplete answers will not be processed; experience must also be clearly stated in the Employment / Work History section of your employment application. ** 09 Do you have experience with executive calendar scheduling, travel coordination, and multi-line phone systems, fax/copier/printer operation?*** Experience must also be reflected in the duties/work section of the application. *** <ul> <li>Yes</li> <li>No</li> </ul> 10 Clearly describe your experience with executive calendar scheduling, travel coordination, and multi-line phone systems, fax/copier/printer operation.** If \"No experience,\" please type \"Not Applicable\" or N/A in the designated area. **Incomplete answers will not be processed; experience must also be clearly stated in the Employment / Work History section of your employment application. ** 11 How many years of Face-to-face and phone customer service experience in a professional office setting do you possess? **Experience must also be reflected in the Work History/ Employment section of your employment application.** <ul> <li>No experience</li> <li>Less than 1 year experience</li> <li>1 year experience, but less than 2 years experience</li> <li>2 years experience, but less than 4 years experience</li> <li>4 years experience, but less than 6 years experience</li> <li>6 years experience, but less than 10 years experience</li> <li>10 or more years experience</li> </ul> 12 Do you have experience with local government structure, municipal operations, and policies, especially as they relate to the City Manager\'s Office and other administrative departments?*** Experience must also be reflected in the duties/work section of the application. *** <ul> <li>No</li> <li>Yes</li> </ul> 13 Describe your experience with local government structure, municipal operations, and policies, especially as they relate to the City Manager\'s Office and other administrative departments.** If \"No experience,\" please type \"Not Applicable\" or N/A in the designated area. **Incomplete answers will not be processed; experience must also be clearly stated in the Employment / Work History section of your employment application. ** 14 Do you have experience supporting high-level government officials or executive leadership level?*** Experience must also be reflected in the duties/work section of the application. *** <ul> <li>Yes</li> <li>No</li> </ul> 15 Clearly describe your experience supporting high-level government officials or executive leadership.** If \"No experience,\" please type \"Not Applicable\" or N/A in the designated area. **Incomplete answers will not be processed; experience must also be clearly stated in the Employment / Work History section of your employment application. ** 16 Do you currently possess a Notary Public Commission License? <ul> <li>Yes</li> <li>No</li> </ul> Required Question

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...