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Executive Assistant (Remote/ Hybrid - Scottsdale Area)

March 7, 2026

About the position We’re looking for an Executive Assistant to support the owner of a thriving dental practice in Scottsdale. This isn’t just a calendar-and-email role. It’s about helping a high-performing business owner stay focused, organized, and on time in both work and life. If you're someone who sees three steps ahead, instinctively organizes chaos, and thrives behind the scenes as a trusted partner, keep reading. About the Role This is a remote-first position with occasional in-person needs in the Scottsdale area (think: dropping off materials, meeting for planning sessions, handling errands). You’ll act as the point of contact for scheduling time with the owner, managing his calendar, fielding follow-arenaflex, and coordinating projects and logistics that blend both professional and personal priorities. You’ll need to: Think proactively Communicate professionally on behalf of the owner Handle sensitive information with maturity and discretion Stay on top of every detail, without needing someone to check your work You won’t just be told what to do; you’ll be trusted to figure out what needs to be done and get it moving. If you’re the kind of person who feels a sense of calm when a calendar is perfectly arranged, who finds joy in being someone’s go-to problem solver, and who thrives in a fast-paced, growth-oriented environment, we’d love to hear from you. Responsibilities • Calendar & Inbox Management • Keep the owner’s schedule prioritized and manageable, guarding his time and keeping him focused • Professional Communication • Coordinate with team members, vendors, partners, and others via email and phone • Project & Event Support • Help manage logistics for team events, travel, speaking engagements, or meetings • Personal & Family Errands • Coordinate pick-arenaflex, orders, appointments, and miscellaneous to-dos across the business and family life • Task Management • Keep priorities visible, create checklists, and follow up until things are closed out Requirements • You’re extremely organized and detail-oriented, but flexible when plans change • You don’t wait for instructions; you take initiative, troubleshoot, and follow through • You’re comfortable working behind the scenes and being the calm in the storm • You communicate professionally, clearly, and kindly • You know how to ask the right questions, prioritize, and move things forward • You don’t take things personally, and you’re not rattled by feedback, direct communication, and a fast pace • You handle confidential information with integrity • You’re Scottsdale-local (or close) and can occasionally meet in person • 2+ years in an Executive Assistant, Project Coordinator, or similar support role • Experience managing a leader’s calendar, inbox, and logistics • Strong written and verbal communication skills • Confidence in using tools like arenaflex Workspace, Dropbox, and task management platforms Nice-to-haves • Experience supporting an entrepreneur, practice owner, or executive Benefits • 401(k) • 401(k) matching • Bonus based on performance • Dental insurance • Opportunity for advancement • Paid time off • Training & development • Flexibility and autonomy • Opportunity to grow into a larger role • Direct impact on the success and flow of a values-driven business Apply tot his job

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...