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Budget & Finance Analyst - Procurement
About the position
The Budget & Finance Analyst - Finance and Purchasing Specialist provides support in purchasing and accounts payable functions. This position collaborates with internal teams and external partners to ensure compliance and accuracy in financial and procurement processes. The role assists with the accurate and timely processing of travel related expenses and reimbursement. Strong communication skills are essential to this role.
Responsibilities
- Support the department Procurement Card (P-Card) holders by reviewing transactions, checking for policy compliance, and assisting with allocation and reconciliation by end of the month deadline
- Verify travel documentation for policy compliance, manage spend authorizations, and follow up to complete expense reconciliations
- Review and enter requisitions to initiate purchase orders for the department
- Perform open purchase order analysis and reporting
- Review and reconcile vendor statements, verify payments, and coordinate with vendors and department to ensure timely and accurate payments.
- Coordinate with vendor and departments to resolve discrepancies
- Enter requests for check (RFC) into the city’s financial system
- Responsible for daily deposits and custodial funds expense statements
- Assist in internal reviews of financial and procurement records for accuracy and compliance.
- Participate in training sessions to understand financial and procurement systems and share knowledge with department as needed.
- Perform other duties as assigned: This includes any other tasks that are assigned by the supervisor.
Requirements
- High School graduate or equivalent with three (3) years of related experience OR Associate’s Degree with one (1) year of related experience
- Knowledge of accounting, budget, and procurement principles
- Ability to manage multiple tasks with attention to detail and accuracy
- Demonstrated ability to establish and maintain effective working relationships across multiple departments and external suppliers
- Ability to exercise judgment and discretion in applying departmental policies and procedures
- Ability to express ideas effectively, both orally and in writing
- Basic skills using Microsoft Office (Excel, Outlook, and Teams)
- Familiar with enterprise resource planning (ERP) systems (e.g. Workday)
- Strong organizational and time-management skills
- Effective communication and interpersonal abilities
- Ability to work well both independently and as part of a team
- Positions in this class typically require grasping, talking, hearing, seeing, and repetitive motions.
- Remaining in a stationary position, often sitting or standing for prolonged periods
- Light to moderate lifting, carrying, reaching, pushing, and pulling when performing tasks
- Ability to see, hear, and communicate information effectively
- Ability to operate office equipment, such as computer, copier, fax machine, and phone
- Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proofreading, data entry, tabulating data.
- Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain.
- Comprehend written information in work-related documents.
- Ability to hear, understand, and distinguish speech.
- Work is performed in an indoor office environment with moderate exposure to atmospheric conditions, moderate exposure to environmental conditions, and frequent exposure to computer screens, files and phone.
Nice-to-haves
- Coursework or certification in procurement, accounting, or finance is a plus.
- Experience in a government or public-sector environment is desirable but not required.
Benefits
- The City of Charlotte provides a comprehensive benefits package to eligible employees.
- Click here to learn more about the City of Charlotte’s benefits.
