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Bookeeping & Operational Assistant

May 14, 2026

We are seeking a highly organized and detail-oriented Bookkeeping & Operations Assistant to support both accounting and operational administrative functions remotely. This role combines day-to-day bookkeeping assistance with ERP/NetSuite administrative support, helping maintain accurate financial records while also assisting with work order processing and operational coordination. The ideal candidate is comfortable handling repetitive administrative tasks, working within ERP systems such as NetSuite, and supporting multiple departments with accuracy and efficiency. Key Responsibilities<h3>Bookkeeping Support:</h3><ul><li>Assist with daily bookkeeping and accounting administrative tasks.</li><li>Enter and maintain accurate financial and operational records in NetSuite.</li><li>Support accounts payable and accounts receivable processes.</li><li>Assist with invoice entry, reconciliation, and document organization.</li><li>Maintain organized digital and physical financial files.</li><li>Help prepare reports, spreadsheets, and supporting documentation for accounting and management teams.</li><li>Ensure data accuracy and completeness across accounting records.</li></ul><h3>Operations & NetSuite Support:</h3><ul><li>Create and process Work Orders (WO’s) in NetSuite for production requirements such as door and window frame manufacturing.</li><li>Assist with issuing and processing production Releases.</li><li>Update and maintain operational records and job tracking information.</li><li>Support coordination between accounting, production, and operations departments.</li><li>Monitor administrative workflows and follow up on incomplete documentation or missing information.</li></ul><h3>Administrative Support:</h3><ul><li>Provide general administrative support to accounting and operations teams.</li><li>Perform data entry and clerical tasks with a high level of accuracy.</li><li>Assist with document management, filing, and internal communications.</li><li>Help improve administrative processes and workflow organization.</li></ul><h2>Qualifications</h2><ul><li>Previous bookkeeping or accounting assistant experience preferred.</li><li>Experience with NetSuite or other ERP/accounting software is an asset.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to handle repetitive tasks with consistency and accuracy.</li><li>Proficiency in Microsoft Excel and standard office software.</li><li>Strong communication and time-management skills.</li><li>Ability to work independently and manage multiple priorities.</li></ul><h2>Preferred Skills</h2><ul><li>Basic understanding of accounting principles and bookkeeping practices.</li><li>Familiarity with manufacturing or operational workflows is beneficial.</li><li>Comfortable working with large amounts of data and transactional entries.</li><li>Process-oriented with strong follow-through skills.</li></ul><h2>Work Environment</h2><ul><li>Remote position with collaboration across accounting, operations, and production teams.</li><li>Fast-paced environment requiring accuracy, organization, and adaptability.</li></ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...