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AI Workflow Architect & Implementation Lead

May 15, 2026

About HDS HDS is a leading distributor of promotional products, corporate apparel, and print. We pride ourselves on delivering high-quality solutions to our clients while maintaining strict quality control and operational efficiency across our headquarters and physical production facilities, including X-Deco and CenturyPak. We are seeking an innovative, hands-on AI Workflow Architect to join us on-site and build the next generation of our internal operations.

The Role We are not looking for a consultant to tell us what AI can do; we are looking for a builder who will actually implement it.

As our AI Workflow Architect, you will have a mandate to review, analyze, and overhaul repetitive business tasks across every department in our organization. You will identify bottlenecks, design automated solutions, and write the code or integrate the tools necessary to bring those solutions to life. Your primary goal is system consolidation—specifically transitioning and automating workflows into our unified ERP platform (Antera)—eliminating preventable mistakes, and giving our team the tools they need to scale efficiently.

Key Responsibilities

Comprehensive Workflow Auditing: Autonomously evaluate repetitive tasks across the company to identify high-impact opportunities for AI automation.
Sales & E-Commerce Automation: Implement AI-driven tools for prospecting, generating dynamic product proposals, building e-commerce stores, and managing vast catalogs of product data.
Creative & Production Art Integration: Streamline the graphics department by deploying AI solutions that assist in generating client mock-ups and formatting precise production art for our sister facilities.
Order Processing & Vendor Relations: Build automated pipelines to process incoming orders and seamlessly distribute accurate, required production data to our vendor partners.
Accounting & Back-Office: Integrate AI into our financial workflows, specifically targeting vouching, invoicing, and reconciliation processes within our ERP.
Data & Reporting: Develop automated data collection and reporting mechanisms that provide leadership with real-time, actionable insights.

What We’re Looking For

A "Builder" Mentality: You must have the technical capability to build, test, and deploy AI tools, APIs, and automation scripts directly into our existing operational infrastructure.
Deep AI Expertise: Strong, up-to-date knowledge of current Large Language Models (LLMs), AI agents, machine learning applications, and automation platforms.
Process & ERP Oriented: A deep appreciation for standard operating procedures (SOPs), data-driven decision-making, and creating single sources of truth. Experience with Antera or similar complex ERP migrations is a massive plus.
Passion for Growth: A genuine drive to test the bleeding edge of what AI can do for a physical goods business.
Cross-Functional Communication: The ability to work directly with every department—from sales and art to accounting and production—to understand their unique pain points.

Requirements

Proven portfolio or track record of successfully implementing AI/automation tools in a corporate, manufacturing, or operational environment.
Must be able to work 100% on-site at our headquarters in Robinson, PA.

Benefits:

Competitive base salary with milestone and efficiency bonuses based on operational ROI.
Comprehensive Health, Dental, and Vision insurance.
Health Savings Account (HSA) with employer contribution.
401(k) with company match.
Generous PTO to ensure work-life balance and prevent burnout.
Dedicated R&D budget for API access, software tools, and top-tier hardware.

To Apply: Please submit your resume along with a brief description of a specific business process you have successfully automated or an AI tool you have built from the ground up.

Pay: $130,000.00 - $150,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Describe a specific instance where you integrated a Large Language Model (LLM) or AI tool directly into an existing business system (like an ERP, CRM, or custom database) using an API. What was the technical stack you used, and what was the measurable outcome?
Our operations involve managing high volumes of unstructured data from various vendors (e.g., PDF invoices, differing email formats, varying production art specs). High-level, how would you architect an automated pipeline to extract, validate, and push this data into a centralized ERP system without human intervention?
This role requires daily, hands-on implementation and deployment, not just high-level strategy. Can you provide a brief example of an automation script, internal tool, or workflow you personally built from scratch (not just managed a team to build) that eliminated a repetitive business task?

Work Location: In person

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...